Privacy policy

INFORMATION OBLIGATION WHEN COLLECTING PERSONAL DATA FROM THE DATA SUBJECT PURSUANT TO ART. 13 GDPR

Name of the person responsible
Franz-Xaver Corneth, Chairman, c/o Mieterverein Köln e. V., Mühlenbach 49, 50676 Cologne

Data Protection Officer
Hans Engeln, Legal Assessor, c/o Mieterverein Köln e. V., Mühlenbach 49, 50676 Cologne

Purposes for which the personal data are to be processed; legal basis for the processing
The Cologne Tenants‘ Association processes members’ personal data exclusively for its own purposes of association and membership administration and for the implementation and fulfilment of the association's objectives in accordance with its articles of association. Our employees have access to your data in order to fulfil our contractual and legal obligations towards our members. The employees are obliged to maintain confidentiality and are subject to an appropriate statutory duty of confidentiality, and the Cologne Tenants‘ Association is a member of the North Rhine-Westphalia regional association of the German Tenants’ Association and is affiliated to the umbrella organisation Deutscher Mieterbund e.V. through this membership. It may therefore be necessary to process the data collected beyond the obligations arising from membership in order to safeguard the legitimate interests of the tenants‘ association or third parties.the publication of personal data or images in the media used by the organisation of the German Tenants’ Association, its regional associations and tenants' associations only takes place with the consent of the member concerned, unless the data is generally accessible.

Recipient for data transfer of personal data
Processors engaged by the Cologne Tenants' Association (Art. 28 GDPR) may receive data for defined purposes. These are companies in the areas of IT services, logistics, printing services, telecommunications, debt collection, sales and address research, etc. With regard to the transfer of data to recipients outside the company, please note that we will only pass on your data if this is permitted or required by law, if you have given your consent or if we are authorised to provide information. Under these conditions, recipients of personal data may be, for example: Public bodies and institutions (e.g. public prosecutor's office, police, supervisory authorities) if there is a legal or official obligation.

Storage period of the data
In accordance with the general deletion concept of the Cologne Tenants' Association: We process your personal data for the duration of your membership, which also includes, for example, the initiation and execution of a contract or for the fulfilment of contractual purposes. In addition, we are subject to various statutory retention and documentation obligations, including those arising from the German Commercial Code (HGB) and the German Fiscal Code (AO). The retention and documentation periods specified there are up to ten years. Finally, statutory limitation periods may also be relevant.

Provision of data by the members
As part of membership, members only have to provide the personal data that is required for the establishment, implementation and termination of membership (Art. 6, 1b GDPR) or that the Cologne Tenants' Association is legally obliged to collect (Art. 6, 1c GDPR). Further processing of data may result from legitimate interests, unless the interests or fundamental rights or freedoms of the data subject, which require the protection of personal data, prevail (Art. 6, 1f GDPR).

Information on the right to information and the right to withdraw consent
Every data subject has the right to information, rectification, erasure, restriction of processing and data portability. In addition, the data subject has the right to lodge a complaint with the data protection officer or with a competent data protection supervisory authority. If the processing is based on legitimate interests (Art. 6, 1f GDPR), an objection can be lodged against the processing due to special situations (Art. 21 GDPR). If processing is based on consent for specific purposes, this consent can be withdrawn by the data subject at any time. This also applies to declarations of consent given before 25 May 2018.

INFORMATION ON THE USE OF OUR HOMEPAGE

The use of our homepage is generally possible without providing personal data. Insofar as personal data (e.g. name, address or e-mail addresses) is collected on our website, this is always done on a voluntary basis as far as possible. This data will not be passed on to third parties without your express consent.
Our homepage is fully SSL-encrypted using a corresponding client/server certificate.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

DATA PROTECTION DECLARATION FOR THE USE OF TWITTER

Functions of the Twitter service are integrated on our pages. These functions are offered by Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. By using Twitter and the ‘Re-Tweet’ function, the websites you visit are linked to your Twitter account and made known to other users. Data is also transmitted to Twitter. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by Twitter. Further information on this can be found in Twitter's privacy policy at http://twitter.com/privacy.
You can change your data protection settings on Twitter in the account settings at http://twitter.com/account/settings.

CONTACT FORM

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent.

NEWSLETTER DATA

If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. No further data is collected. We use this data exclusively for sending the requested information and do not pass it on to third parties.
You can revoke your consent to the storage of the data, the e-mail address and its use for sending the newsletter at any time, for example via the ‘unsubscribe’ link in the newsletter.

Ströer Campaign Tracking

We use the advertising services of RegioHelden GmbH, a company of Ströer Media Deutschland GmbH. RegioHelden collects certain information relating to our interactions with you. RegioHelden provides us with aggregated information that we use in accordance with our Privacy Policy and applicable data protection laws.

GOOGLE-ANALYSEN

This website uses functions of the web analysis service Google Analytics. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics uses so-called ‘cookies’. These are text files that are stored on your computer and enable your use of the website to be analysed. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there.

Google Analytics cookies are stored on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising.

IP ANONYMISATION

We have activated the IP anonymisation function on this website. This means that your IP address will be truncated by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to analyse your use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

BROWSER PLUGIN

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link: tools.google.com/dlpage/gaoptout.

ORDER DATA PROCESSING

We have concluded a contract with Google for commissioned data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

DEMOGRAPHIC CHARACTERISTICS IN GOOGLE ANALYTICS

This website uses the ‘demographic characteristics’ function of Google Analytics. This allows reports to be created that contain statements about the age, gender and interests of visitors to the site. This data comes from interest-based advertising from Google and from visitor data from third-party providers. This data cannot be assigned to a specific person. You can deactivate this function at any time via the ad settings in your Google account or generally prohibit the collection of your data by Google Analytics as described in the section ‘Objection to data collection’.

GOOGLE ANALYTICS REMARKETING

Our websites use the functions of Google Analytics Remarketing in conjunction with the cross-device functions of Google AdWords and Google DoubleClick. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

This function makes it possible to link the advertising target groups created with Google Analytics Remarketing with the cross-device functions of Google AdWords and Google DoubleClick. In this way, interest-based, personalised advertising messages that have been adapted to you depending on your previous usage and surfing behaviour on one end device (e.g. mobile phone) can also be displayed on another of your end devices (e.g. tablet or PC).

If you have given your consent, Google will link your web and app browsing history to your Google account for this purpose. In this way, the same personalised advertising messages can be displayed on every device on which you sign in with your Google account.

To support this function, Google Analytics collects Google-authenticated user IDs that are temporarily linked to our Google Analytics data in order to define and create target groups for cross-device advertising.

You can permanently object to cross-device remarketing/targeting by deactivating personalised advertising in your Google account by following this link: www.google.com/settings/ads/onweb/.

The aggregation of the data collected in your Google Account is based solely on your consent, which you can give or withdraw from Google (Art. 6 para. 1 lit. a GDPR). For data collection processes that are not merged in your Google account (e.g. because you do not have a Google account or have objected to the merging), the collection of data is based on Art. 6 para. 1 lit. f GDPR. The legitimate interest arises from the fact that the website operator has an interest in the anonymised analysis of website visitors for advertising purposes.

Further information and the data protection provisions can be found in Google's privacy policy at: www.google.com/policies/technologies/ads/.

GOOGLE ADS AND GOOGLE CONVERSION-TRACKING

This website uses Google AdWords. AdWords is an online advertising programme of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (‘Google’).

As part of Google AdWords, we use what is known as conversion tracking. When you click on an advert placed by Google, a cookie is set for conversion tracking. Cookies are small text files that the Internet browser stores on the user's computer. These cookies lose their validity after 30 days and are not used to personally identify the user. If the user visits certain pages of this website and the cookie has not yet expired, Google and we can recognise that the user clicked on the ad and was redirected to this page.

Each Google AdWords customer receives a different cookie. The cookies cannot be tracked via the websites of AdWords customers. The information collected using the conversion cookie is used to generate conversion statistics for AdWords customers who have opted for conversion tracking. Customers are told the total number of users who clicked on their advert and were redirected to a page with a conversion tracking tag. However, they do not receive any information that can be used to personally identify users. If you do not wish to participate in tracking, you can object to this use by easily deactivating the Google Conversion Tracking cookie via your Internet browser under user settings. You will then not be included in the conversion tracking statistics.

The storage of ‘conversion cookies’ is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising.

You can find more information about Google AdWords and Google Conversion Tracking in Google's privacy policy: www.google.de/policies/privacy/.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

OBJECTION TO DATA COLLECTION

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this website:

You can find more information on how Google Analytics handles user data in Google's privacy policy: support.google.com/analytics/answer/6004245.

GOOGLE TAG MANAGER

The Google Tag Manager allows marketers to manage website tags via an interface. However, the Tag Manager itself, which uses the tags, works without cookies and does not collect any personal data. The Tag Manager merely triggers other tags, which in turn may collect data. Corresponding explanations for these respective third-party providers can be found in this privacy policy. However, the Google Tag Manager does not use this data. If you have set or otherwise deactivated cookies, this will be observed for all tracking tags used with Google Tag Manager, i.e. the tool will not change your cookie settings.

Google may ask you for permission to share some product data (e.g. your account information) with other Google products to enable certain features, such as making it easier to add new conversion tracking tags for ads. Google's developers also review product usage information from time to time to further optimise the product. However, Google will never pass on this type of data to other Google products without your consent.

Further information can be found in Google's terms of use and Google's privacy policy for this product.